Reversing AP Payments
To reverse an AP payment, go to Bank Services / Bank Transactions / Reverse Payments. Enter the bank and the source ledger.
If an individual payment is being reversed, enter the cheque number, or select it from the finder. The date of the reversal is able to be edited and this can be advantageous if the user wants to back-date the reversal to a prior period. If the cheque being reversed was posted as a 'Misc. Payment', an option to 'reverse invoice' comes up. This allows the reversal of the check and invoice at the same time. If the check being reversed was posted as a 'Payment' against an already posted invoice, this option is not available and the invoice will revert to an outstanding status in AP. The user must then create a credit note or adjustment against the invoice if no replacement cheque is being issued. (See Transaction Types - AP Payments for information on the differences between Misc. Payments and Payments.)
If more than one payment needs reversing, select the 'Reverse Multiple Transactions' option and enter the relevant information in the criteria screen. Click on the Go button (the blue >>) and the list of payments will populate the detail grid. In the 'Reverse' column, change the 'No' to 'Yes' for any payments that are to be reversed. Click Post to reverse the payments.