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How to post a payment for a manual cheque.

Problem

How to record a payment in AP if an invoice has been paid using a manual cheque, or a cheque has already been printed. Failure to do this will result in an outstanding invoice in the system.

 

Solution

To apply a payment to an invoice without printing a cheque follow the steps below:

  1. Click on AP Transactions and open the Payment Batch List icon
  2. Create a new Batch and select the bank account that should be credited
  3. Entered the payment as normal and apply it to the invoice
  4. Turn off the 'print check' option and enter the cheque number in the "Cheque Number" field
  5. Added the entry and post the batch
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