How to record a payment in AP if an invoice has been paid using a manual cheque, or a cheque has already been printed. Failure to do this will result in an outstanding invoice in the system.
To apply a payment to an invoice without printing a cheque follow the steps below:
- Click on AP Transactions and open the Payment Batch List icon
- Create a new Batch and select the bank account that should be credited
- Entered the payment as normal and apply it to the invoice
- Turn off the 'print check' option and enter the cheque number in the "Cheque Number" field
- Added the entry and post the batch