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AP Payment made in advance of Invoice

Problem Details:

Have vendor invoice dated for one month, but payment was made in the prior month. 

 

Solution: 

A couple of options are available:

  1. If both invoice and payment are being entered after the fact, it is possible to enter the invoice for June 22 (for example) and post the invoice.  Then record the payment for May 15 (for example) and apply to the invoice.  This will result in a credit being displayed for the invoice number on an AP Aging report at May 31.
  2. If the check needs to be generated ahead of invoice entry, enter the check as a 'prepayment' and when the invoice is entered for a later date, apply the prepayment to the invoice. 

 

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