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Importing Changes into Item Number Change

Problem Details:

How to import changes into the Item Number Change utility, instead of manually entering one line at a time.

 

Solution:

This utility is very effective, but also very old and so the importing function is limited.  There is no export function, so we cannot generate a template from an export.  The import file needs to be created in one of the following formats:

  • Lotus 123
  • MS Excel
  • Dbase lll and higher
  • FoxPro and Clipper
  • ASCll comma-separated text file

(I told you this was an old utility!)

For purposes of this article, we are assuming an import file created in Excel.  The first row is the header row, and you can input the field names, or you can leave them blank.  The fields, in order, are: 

  1. Old Item Number
  2. New Item Number
  3. Action Type
  4. Structure
  5. Description

The Action Types for Field 3 are:

  • Change - enter 0
  • Combine - enter 1
  • Copy - enter 2

In the example below, item A11031 is being changed into item A11001, and item C1220B is being combined into item C1220T. 

Note that the structure code field and the description field must have values in them.  They cannot be left blank. (although the Description field can have a space in it, and then the description will be drawn from the existing Item Number during import)

When the Excel file is saved, ensure that you save it as 5.0/95 Workbook.  (Did we mention that this is an old utility?)

Once the file is saved, open Item Number Change and click on File / Import.  Browse to your file and import.  The change list will be populated with your changes, and if one or more lines are rejected, a reason will be supplied.

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